Frequently Asked Questions
for Fundraising Coordinators

Please select your category to browse. Still have a question? If so, we’re here to help! Contact Us!

• I am interested in running the Art Cards by Kids fundraiser, do you have materials to present to my parent group/school? 
  A: Absolutely! To get started, please contact us to request presentation materials, and consequently, we will provide you with all the information you need to move forward confidently.

• How do I start a fundraiser / How do I register my school?
  A: You can register your school here or by clicking the ‘Registration’ button on our site. The form takes just a few minutes to complete. Please have your school’s class list ready — we only need the teacher’s name and the number of students in each participating class. Additionally, please provide your contact information (typically the school’s fundraiser coordinator), the shipping address, and the name for the profit cheque addressee.
  
  Once you submit your registration, we will promptly send out your starter package. It includes all the information and materials you need to get started.

• Can siblings and staff participate?
  A: Yes! Please plan how many extra sheets you will need and add them as another class when you register your school. Siblings may have to do artwork at home, so please plan accordingly for artwork collection, distribution of samples, and distribution of orders.

• Will my school get their original artwork back?
  A: Yes! At the end of the fundraiser, we always return all original artwork to the school along with the completed orders.

• Can I add late or missed artwork?
  A: Depending on the current stage of your fundraiser, we can often accept late artwork submissions. Please scan any late pieces as PDFs and email them to us for processing.
  
  *Please note that adding late artwork once your fundraiser has entered the ordering stage (after you have received your samples) will incur a small fee per piece. At that point, please be sure the parent wishes to order before sending us the artwork.

• When will our school get our orders?
  A: We require 5 to 10 days to produce orders after the latest due date. Please refer to your timeline for more detailed information.

• How do I distribute my school’s orders?
  A: Please follow the packing slips included in box 1 of the product shipment to check each order, ensuring that it is present before distributing to the classrooms. You will receive an instruction sheet with the packing slip booklet.

• Can I pick up and drop off shipments to save costs?
  A: Yes! We allow pick up and drop off at our location. Please email us to confirm our open hours and address.

• Can we open a late order?
  A: We usually automatically open your school to allow late orders for a short period of time after the deadline. This depends on your school’s specific timeline and preferences, so be sure to reach out to us to confirm.  
  
  *It is not recommended you advertise this until the main deadline has passed.

• Who pays for shipping?
  A: Your first shipment of Art Sheets and materials is covered by your admin fee. Returning artwork to us is the school’s responsibility. For samples and orders, shipping costs are deducted from the school’s profit cheque. Please contact us to request pricing and additional information.

• Why must parents order Art Cards first to order other products?
  A: Art Cards (greeting cards) earn the most profit for your school. Other products that we offer are subsidized by the sale of Art Cards, so that we can offer them at a lower price while still generating profit for the school. This ensures that the school is earning the maximum benefit for your hard work and keeps our fundraiser a high-profit program for schools!

• How do I log into my school’s account and what are my login credentials?
  A: To access your school account, please click here or find the “School Login” button on our site. Use the credentials we supplied you with to log in (Username / Password). You will receive your logins when you get the “Names and Ages Ready” update.

• Where can I find student codes?
  A: Please log into your school account and click the ‘Student Codes’ button on the home page. There, you’ll find a list of each student’s red ArtworkID code, which parents use to place their orders.

• How do I place Class Set orders for staff and how do I pay?
  A: Please log in to your school account and select ‘Class Set Orders’ from the menu. You’ll find all the details on this page, and you can place your order(s) directly there as well.

• When is the best time to run an Art Cards by Kids fundraiser?
  A: Any time of year! We run two campaigns. Fall: September through December. Spring: January through June. Our Fall fundraiser is popular to create holiday themed artwork with delivery before the holidays. The Spring fundraiser is geared toward general theme all purpose artwork which can be used year-round.
  
  We recommend registering early for the fall campaign, like in early September, to ensure you have enough time to complete before the holidays.
  
  The fundraiser takes 4-6 weeks to complete on average.
  
  The spring campaign is longer, so you can choose anytime within those 6 months to run your fundraiser.

• What are my responsibilities as school fundraiser coordinator?
  A: Your responsibility is to manage the fundraiser, including registering your school, organizing artwork completion, entering names and ages on our software, distributing sample cards, distributing orders. Also, promoting your fundraiser to parents and managing the parent’s questions and inquiries.

• How long does the fundraiser take?
  A: Once we receive your completed artwork, it typically takes 4 to 6 weeks to complete the fundraiser.

• Can I see a profit and pricing list?
  A: To start the fundraiser, please contact us and be sure to check the box labeled ‘I am a school admin and want to receive more information on fundraising.’ Once we receive your request, we’ll gladly provide you with detailed information about costs and profits.

• How does the school collect profit?
  A: At the end of the fundraiser, Art Cards by Kids issues a profit cheque and report addressed to the designated party you selected during registration.

(For School Fundraising Coordinator)

---

Have more questions?
Contact Us